Members Privacy Notice
We will provide services to support Larkfield Housing Association Ltd members as governed by the registered rules of Larkfield Housing Association Ltd
- What information do we collect
To allow us to provide the service you would expect from us, we process the following information about you:
- telephone number
- e-mail address
- Why we need this information
We need and will use your information to enable us to send information regarding General Meetings and other communications to Larkfield Housing Association Ltd members as governed by the registered Rules of Larkfield.
- Where we store your data
Your personal data will be securely stored electronically on laptop computers and other devices which are password protected and encrypted. Paper files will be stored in locked cabinets.
- How long we will keep your information
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
We will generally keep your information for the following periods after which this will be destroyed if it is no longer required for the reasons it was obtained.
Duration of membership and 2 years after surrendering share.
Our full retention schedule is available here.
- What is the legal justification
We rely on the following legal basis to use your personal data:
- Where it is needed to undertake and perform our legal obligations and duties to you in accordance with/governed by the registered Rules of Larkfield Housing Association Ltd.
- To provide the service you would expect from us.
- Sharing your Information
The information you provide to us will be treated by us as confidential.
We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:
- External Auditors
- Updating your information
If your details change, please contact a member of the Larkfield team on 01475 630930 to inform us to ensure that the information we hold about you is up to date.
This privacy notice was last reviewed March 2022.